Key responsibilities

• Manage departmental leader correspondence, appointments, calendars (where agreed), deadlines, and database administration.
• Coordinate, track, verify, reconcile, and interpret functional updates and information requested by leaders.
• Handle independent administrative tasks: prepare and follow up on meetings and presentations; schedule events and planning.
• Proactively support preparation of team meetings, agendas, and follow up on key action items.
• Support leaders in Strategy & Operations tasks such as simple budgeting, timecards, and organizational charts.
• Run functional and cross-functional initiatives, maintain social media tools, drive content alignment with members, and continuously improve tools, and supports team and associates from outside the team on services specific to Department
• Support hiring: schedule interviews, assist talent sessions, consolidate feedback, and facilitate onboarding for new hires.
• Act as point of contact for cross-functional admin; manage communication platforms, SharePoint setup/maintenance, meeting tech; handle task orders, POs, vendor onboarding, resolve payment and NVS supply issues.

Essential requirements

• Commercial training or equivalent vocational qualification; very good English, other languages a plus.
• Proven success as an Administrative Expert with additional project coordination experience.
• Highly organized with excellent time management, prioritization, and self-management.
• Strong prioritization abilities ensuring focus on high-impact tasks and deadlines.
• Advanced team player with strong interpersonal skills and a track record of collaborative relationships.
• Effective in global team settings; meets timelines and works independently.
• Strong verbal and written communication skills with solid interpersonal effectiveness.
• Skilled in presentation creation; proficient in Excel and SharePoint; eager to learn new applications.